OHSU's Software Forum

Susan Conrad · Joined: 02 Nov 2007 Posts: 31

The process of creating PDF files from an Office 2007 document/file has changed with this version. You can still create PDF files from any of the applications, but the process you follow, and any special options available to you when creating PDF files from within Office 2007 applications will depend on the version of Adobe Acrobat Standard or Professional you have installed (if any):

WITH Adobe Acrobat Standard or Professional installed on your computer

Acrobat 7 or Earlier

If you have installed Office 2007, and you have an Acrobat version prior to Adobe Acrobat 8 installed as well, you WILL NOT have the additional Adobe PDFMaker add-in capabilities available. PDFMaker is a plug-in that provides the ability to create PDF documents from within applications, including Microsoft Office.

You can still create PDF files from any Office 2007 application using your earlier Acrobat version—simply print the file to the Adobe PDF print driver:

1. Click the Office button in the top-left corner of the Office Ribbon.
2. Highlight the Print menu.
3. Click the Print option from the fly-out menu that appears to the right.
4. From the Name: option in the Print dialog box, select Adobe PDF.
5. Click the Print or OK button to create the PDF file.
6. Navigate to the location where you want to store the PDF file, enter a name in the File name: text box, then click the Save button.

Acrobat 8 or later

If you have installed Office 2007, and you also have installed Adobe Acrobat 8, you WILL NOT have the Acrobat tab on the Office Ribbon, which makes additional PDF creation options available from within Office 2007 applications, UNTIL you have updated your Acrobat 8 version. You must install a free update patch from Adobe to update Acrobat 8 Professional to version 8.1 or higher:

1. In Acrobat 8, click Help, and then click “About Acrobat 8 Professional . . .” to check the version currently installed.
2. Click Check for Updates to download and install the latest available update patches.

If you have version 8.1 or later installed, you can open any Office 2007 application, then click the Acrobat tab on the Office Ribbon to access options for creating and working with PDF files from within that application.

WITHOUT Acrobat Standard or Professional installed on your computer

Microsoft has the free Save As PDF add-in for Office 2007 that allows you to create PDF files from any Office 2007 application:

1. Although it’s included in the OHSU Office 2007 installation, to download and install the add-in on NON-OHSU COMPUTERS, visit: http://www.microsoft.com/downloads/details.aspx?FamilyId=F1FC413C-6D89-4F15-991B-63B07BA5F2E5&displaylang=en
2. Once the add-in is installed, open the Office 2007 file to be converted.
3. Click the large Office button in the top, left corner of the Office 2007 application window.
4. Highlight Save As, then click PDF.
5. In the Save As dialog box, choose PDF (*.pdf) from the Save as type: drop-down list.
6. Click the Standard option if you intend to print the PDF file, click the Minimum size option if you will send the PDF file electronically or publish it online (smallest file size produced).
7. Click Options to select additional options specific to the Office 2007 application you have open.
8. Click Save to create the PDF file.

kirmazm · Joined: 14 Feb 2008 Posts: 4

I currently have Adobe Acrobat 7 Professional--will I NOT be able to do editing in pdf files as I can now?

Susan Conrad · Joined: 02 Nov 2007 Posts: 31

You can still edit PDF files in Acrobat Pro 7. Just the process of creating the PDF from a 2007 application is different, as described above.