OHSU's Software Forum

Susan Conrad · Joined: 02 Nov 2007 Posts: 31

Using Presenter View

Presenter View allows you to run your PowerPoint presentation from one monitor, allowing you to see your notes, thumbnails of upcoming slides, and more, your audience views just the slideshow.

CAUTION: You can only use Presenter View if your laptop or tablet has multiple-monitor capability.

Overview of Presenter View

The following illustration shows the various tools that are available to you from Presenter View.

1. The slide number.
2. The slide you are currently showing to the audience.
3. Speaker’s notes.
4. Click to the previous slide.
5. Pen or highlighter.
6. Menu that enables you to end the show, darken or lighten the audience screen, or go to a specific slide number.
7. Click to go to the next slide
8. Elapsed time of your presentation.
9. Slide thumbnails—you can click to skip a slide or to return to a previous slide.

Accessing Presenter view, however, involves more than just clicking a single button on your laptop—you will need to follow several steps, which are expanded below:

1. Connect a projector to your laptop or tablet.
2. Turn on multiple-monitor support. (The projector acts as a second monitor.)
3. Select Presenter view.

Connect a Projector to your Laptop

1. Connect your projector to the video port of your laptop as usual.
2. As soon as the projector is connected, you might see a New Display Detected dialog box—if so, select Show Different Parts Of My Desktop On Each Display, and then click OK.
3. Go to “Turning on Multiple-Monitor Support”

Turning on Multiple-Monitor Support

1. In PowerPoint 2007, click the Slide Show tab > Monitors group, and check Use Presenter View.

Two windows will appear—a Display Settings dialog box and a PowerPoint Help window with detailed instructions on how to deliver a presentation on two monitors by using Presenter view.

2. In the Display Settings window, click the 2 that indicates your projector, and then select Extend The Desktop Onto This Monitor, as shown below, and click OK.
3. Click Yes when asked, Do You Want To Keep These Display Settings?
NOTE: Some laptops/tablets may not allow you to save Display Settings.

NOTE: If your laptop/tablet comes with built in presentation monitor settings that automatically connect your laptop/tablet to a projector, they might interfere with the steps required to set up presenter view. If you use your laptop/tablet’s built-in presentation monitor settings and presenter view doesn’t work, return to the original monitor settings and follow the instructions in this section to turn on multiple monitor support.

A second way to set up presenter view is to:
1. Right-click your desktop and select Properties. The “Display Properties” window appears.
2. Select the Settings tab.
3. Follow the steps above to turn on Multiple-monitor support.

Now the projector screen is an extension of your laptop/tablet screen—as you move the mouse pointer across your laptop screen, you should be able to continue to move it off the laptop/tablet screen and across the projector screen.

Delivering a Presentation Using Presenter View

With multiple-monitor support turned on:
1. Click the Slide Show tab and make sure that Use Presenter View is checked.
2. Play the slideshow. You will see the presentation in Presenter view on your laptop/tablet screen, while your audience sees just the slides.

The Downside of Presenter View

Presenter view is not for everyone—it does require extra technical steps to set up, and some people might find it too complicated. And there are some shortcomings in Presenter view—for example, you will not see an animation sequence on your laptop/tablet screen until after it has finished the sequence on the projector screen. If you plan to use Presenter view, make sure that you rehearse with it using a projector so that you become fully comfortable with how it works before you go live.